COGS-EZ is a complete financial and operational management platform built specifically for food distributors, manufacturers, and combo operators. One system. Full accounting. Real margin visibility. No spreadsheets. No QuickBooks required.
Most small food distributors and manufacturers are stitched together with generic accounting software and spreadsheets — one for routes, one for inventory, one for purchase orders, one for costing. Nothing connects. Nobody trusts the numbers.
You know your margins are off. You just can't tell which customers are actually profitable, which routes are dragging you down, or where the margin went. By the time you find out, the damage is done.
Standard accounting tools tell you what happened at period end. They don't tell you why your margins moved, which orders made money, what a route actually costs to run, or whether you're buying at the right price.
The operators winning today have visibility at the transaction level — every order, every route, every receipt. Not a year-end report. Real-time answers.
QuickBooks Desktop and Enterprise are being sunset. Intuit is moving everyone to QuickBooks Online — which wasn't built for food distribution or manufacturing operations. COGS-EZ gives you a complete financial and operational platform purpose-built for your industry. Keep QBO if you want — or leave it behind entirely. Either way, you don't lose ground.
COGS-EZ is a full-stack platform — not a QuickBooks add-on. It handles your entire operation from purchasing through distribution, and runs a complete financial system underneath every transaction. Every operational event automatically generates the financial record that explains it.
A full native GL — chart of accounts, journal entries, period close, and full audit trail. Every operational transaction posts automatically. No manual re-entry, no duplicate bookkeeping.
Income statement, balance sheet, and cash flow statement — generated from your actual transactions, not estimated. Real financial reporting without waiting for your accountant.
Margin analysis by customer, route, product, and order. Variance reporting. Period-over-period comparisons. The analytical depth that enterprise ERP systems provide — at a price point that fits.
Customer invoicing, collections tracking, aging reports, and cash application. Revenue and margin captured at the order level the moment a shipment posts.
Vendor invoices, payment scheduling, aging, and disbursement tracking. Purchase price variance captured automatically at receipt — know immediately when you're paying above standard.
Asset register, depreciation schedules, and book value tracking. Trucks, equipment, and facilities managed alongside the rest of your financials — no separate spreadsheet required.
Manage delivery routes, customer stops, and order fulfillment. Profitability tracked by route, customer, and product. Know what each route actually costs — and earns.
Real-time on-hand quantities with full lot traceability. Every unit traceable to its receipt or production event. FIFO consumption, catch weight support for variable-weight items.
Purchase orders, receipts, open balance tracking, and automatic purchase price variance at receipt — the difference between what you paid and your standard cost, captured the moment it happens.
Material allocation, labor recording, production completion, and finished goods creation. Efficiency variance captured at completion. Full cost traceability from raw material to finished goods.
Elemental standard costs per item — material, labor, variable overhead, fixed overhead. Activate a cost version and the system revalues instantly. Every variance traces back to a standard you control.
Don't need QuickBooks? You don't need it. Prefer to keep it? COGS-EZ integrates with QBO so transactions flow between systems. Your choice — not a requirement.
Most platforms for small distributors are either a basic accounting tool with no operational capability, or an operational tool with no real financials. COGS-EZ is both — a complete GL, three-statement financials, AR, AP, fixed assets, standard costing, and full distribution operations in one platform. Nothing bolted on. Nothing missing.
The financial methodology behind COGS-EZ — elemental standard costing, lot-level FIFO, variance capture at every transaction, full three-statement reporting — is how the world's largest manufacturers run their cost accounting. Adapted for businesses with no dedicated IT team and no six-month implementation budget.
Most food businesses surviving today do both — manufacture a specialty product, self-distribute it, and broadline with complementary items once they're in with customers. No platform at this price point was built for that reality until now. COGS-EZ handles the full picture: manufacturing cost accounting, distribution operations, and the financials that connect them.
One monthly price. Everything included. No implementation fee for early customers. No separate support contract. No surprise add-ons. Supported by food distribution and manufacturing industry veterans who understand your operation — not software generalists reading from a manual.
We're working with a small number of early customers right now. If you're a food distributor or manufacturer ready to replace spreadsheets and generic accounting tools with something built for your business — let's talk.
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